Instructor and staff management for studios
The right access.
Give instructors, managers and front-desk staff a workspace that fits their responsibilities. Keep roles, permissions and location access clear as your studio grows.
From the team behind MyGymDesk
OFFICIALMeta Certified Tech Partner
CERTIFIEDRazorpay Tech PartnerHow does staff management work in StudioFly?
StudioFly gives instructors, managers and front-desk staff their own accounts, with access that fits their responsibilities. Create staff records and invite your team into the staff portal, so nobody needs to share the owner’s login. Give each person a role with suitable permissions, and assign the studio locations they can access, so access stays aligned with where they work. Instructors are connected to the sessions they teach, and teachers get their own login with the access you choose for their role. Keep staff and trainer information in the same workspace as your members and schedule, and update responsibilities and access as your team changes. Staff-account allowances vary by plan. Payroll is a separate MyGymDesk product and isn’t included, but trainer pay is covered: personal-training commissions are created automatically for every session, and class commissions are worked out from each teacher’s classes for their payout.
Less to juggle. A natural flow.
- 01
Add your people
Create staff records and invite the team into their portal.
- 02
Define the role
Assign suitable permissions and the locations each person can access.
- 03
Work with clarity
Keep staff responsibilities and access up to date as your team changes.
Considered tools. Everyday possibilities.
A closer look at staff management, built around the way your studio works.
Role-based access
Give managers, instructors and reception teams permissions suited to their work.
A dedicated staff portal
Let team members sign in to their own workspace instead of sharing owner credentials.
Location assignments
Keep access aligned with the studio locations each person is assigned to.
Staff records together
Maintain your staff and trainer information in the same operational workspace.
Shared work. Clear responsibilities.
Your team can find what they need without every person needing an owner account.
A good fit starts with the details.
Staff-account allowances vary by plan. Payroll is a separate product, not an implied inclusion in StudioFly staff management.
Your questions, answered.
Want to talk through your own setup?
Let’s have a conversationDo staff use the owner’s login?
No. Each staff member signs in to their own account in the staff portal, with the roles and permissions you assign, instead of sharing owner credentials. Teachers get their own login with the access you choose for their role, and you can update it as your team changes.
Can a trainer work at more than one location?
Yes. Assign the locations each person can access, along with their permissions, so their access stays aligned with the studios they work at. Every plan includes one location, and each extra location is a paid add-on, so confirm your multi-location setup and plan with the team.
Is payroll included here?
No. Payroll is a separate MyGymDesk product and isn’t included by enabling staff management. Trainer pay is covered in StudioFly, though: personal-training commissions are created automatically for every session, and class commissions are worked out from each teacher’s classes for their payout.
A little less admin.
A lot more studio.
See how staff management fits your studio, your team and the way you work. We’ll walk through your setup together.
Let’s find your fitA personal walkthrough with the MyGymDesk team.