Every place matters.
An intimate class needs a clear view of who is coming. Scattered booking messages make that harder than it should be.
Set class capacity and see bookings together.
Pilates studio software for reformer, mat and private classes
A little more space
for your practice.
for your practice.
Your attention belongs in the studio. Bring your Pilates classes, instructors, member bookings and payments into one considered space—so the admin doesn’t follow you onto the reformer.
Reformer PilatesMat PilatesSmall-group classesPrivate sessions
ONE LESS THING TO JUGGLEIllustrative class preview
Reformer Foundations09:00 · 50 min · Ananya
6 of 8 places booked
A FRESH BRAND. A PROVEN TEAM. MYGYMDESK CREDENTIALS
OFFICIALMeta Certified Tech Partner
CERTIFIEDRazorpay Tech Partner
OFFICIALMeta Certified Tech PartnerCERTIFIEDRazorpay Tech PartnerTRUSTED DAILY500+ Studios
YOUR STUDIO. YOUR IDENTITY.White-label member app
THE SHORT ANSWER
What does StudioFly do for a Pilates studio?
StudioFly runs the admin side of a Pilates studio: the schedule, bookings, packs and payments. Give reformer and mat classes their own class types, instructors and capacity, so a reformer class can cap at the number of machines you have. Members book their own spot in the member portal, and the class closes when it’s full; a spot is a place in the class rather than a particular reformer. When a class is full, members join the waitlist themselves, and the first person waiting is moved in automatically when a place frees up. Sell class packs, intro offers and packages of private and duo sessions, and set a cancellation window for each class. Members check in with your studio’s QR code, and reports show attendance, occupancy, renewals and instructor pay. Automatic WhatsApp reminders go out before a membership expires or a payment is due.
BUILT AROUND YOUR DAY
What Pilates studio software should take off your plate
Your schedule has moving parts.
Different class formats, instructors and times deserve something better than a calendar and a chat thread.
Keep sessions and instructor assignments in one place.
Care shouldn’t stop at the door.
Following up on an inquiry or a membership renewal is important. Remembering every detail shouldn’t fall on you.
Connect member records, leads and renewal reminders.
A LITTLE STRUCTURE. A LOT MORE CLARITY.
Pilates class scheduling for reformer and mat.
A reformer class at nine. Mat work at eleven. See the instructor, bookings and available places without piecing the day together.
- Organize class types and recurring sessions
- Assign instructors and set participant limits
- See booked places before the session starts
The Practice StudioYOUR SCHEDULE, TOGETHER
SampleReformer Foundations
2 places availableCapacity 8
Choose a day, then a class to explore. Illustrative data—not a live schedule.
HOW PILATES STUDIOS USE STUDIOFLY
How Pilates studios run on StudioFly.
Reformer groups, mat classes and one-to-one sessions each run a little differently. Here’s how StudioFly handles each part of the week.
Reformer and mat, side by side
Give reformer and mat classes their own class types, instructors and capacity. A reformer class can cap at the number of machines you have, while a mat class takes a bigger group. Members book a place in the class; they don’t pick a machine.
Private and duo sessions
Sell packages of private sessions, including duo packages where two clients train together in the same session, schedule each one with the instructor, and see how many sessions are left. Your one-to-one work runs from the same account as your group schedule.
Class packs and intro offers
Sell class packs and unlimited passes, with credits deducted automatically when a member attends. Welcome newcomers with an intro offer or discount, and reward members who bring a friend with a personal referral code.
Cancellations that protect small classes
In a class of eight, one late cancellation matters. Set a cancellation window for each class. Members can cancel or reschedule within it, and a late cancellation or a no-show can automatically cost a class credit.
Instructor schedules and cover
Assign an instructor to every class and give each one the access that fits their role. When someone is off, reassign the class and let the members who booked know.
Payments and reminders
Invoices keep full and part payments in view. Automatic WhatsApp reminders go out before a membership expires or a payment is due, and members can pay online where your plan includes online payments.
ATTENDANCE AND REPORTS
QR code attendancePilates attendance and studio reports.
QR check-in and reports are included in every plan. Here’s what they show a Pilates studio.
Check-in by QR code
Put your studio’s QR code at the entrance. Members scan it and confirm their check-in on their phone, and the visit lands on their profile. Your team can still mark attendance for anyone without a phone.
Attendance and occupancy by class
See attendance by day, by hour and by class type, and how full each class ran against its capacity, so you know which reformer times to add and which to rethink.
No-shows and renewals
See who booked and didn’t come, which memberships expire in the next seven days and which packs are nearly used up, so the renewal conversation happens before the last class.
Payments and instructor pay
Collections by date and payment method, the balance on every invoice, and class commissions for each instructor over the period you choose. Attendance, occupancy and commission reports export to Excel.
CONNECTED TOOLS. CONSIDERED DETAILS.
Pilates studio management software, in one place
One platform for the people, classes and everyday details behind your practice.
A schedule that makes sense
Reformer and mat classes, recurring sessions and instructor assignments, organized around the way you teach.
Explore featureEvery member, remembered
Keep profiles, membership history and subscriptions together, from a first visit to a familiar face.
Explore featureBookings in their pocket
Give members a place to book available classes, view plans and manage payments through the member portal.
Explore featurePayments, with less chasing
Keep invoices, payment records and dues in view. Online payments are available with the relevant plan or add-on.
Explore featureA thoughtful follow-up
Use WhatsApp automation for payment reminders and membership expiry alerts, with availability based on your setup.
Explore featureFrom interested to involved
Capture inquiries, organize follow-ups and keep track of the people getting to know your studio.
Explore featureExplore the connected StudioFly features. Availability varies by plan and configuration.
9:41
The Practice StudioA little more
connected.
MONDAY / CLASS EXAMPLES
Reformer Foundations
09:00 · 50 min
2 places availableMat Flow
11:00 · 45 min
2 places availableA BETTER EXPERIENCE, ON BOTH SIDES
A Pilates booking app for your members.
Make the details around a class feel as considered as the class itself. A familiar place for bookings, membership information and payments.
- Discover available sessions and make a booking
- View their plan and payment information
- Branding options for a more familiar experience
Branding, booking and payment options depend on your plan and setup.
REFORMER STUDIOS
A reformer Pilates booking system: capacity, spots and waitlists.
Reformer studios usually ask about capacity, spots and waitlists first, so here’s how each one works.
Capacity for every class
Set a participant limit for every class, so a reformer class never books more people than you have machines.
Self-serve spot booking
Members book their own spot in each class from their phone, and the class closes when it’s full. A spot is a place in the class rather than a particular reformer.
Waitlists for full classes
Turn on a waitlist for any class. When a class is full, members join the waitlist themselves, and when a place frees up (a cancellation, a no-show, a reschedule or a bigger class), the first person waiting is moved in and told automatically.
MAKE YOUR NEXT MOVE
Explore Growth, Pro & EnterpriseGetting started with StudioFly
Begin with a conversation about your classes, your team and your members. We’ll help you understand the setup and available plans.
- 01
Meet your workflow
Walk through a typical day at your studio with our team.
- 02
Find the right fit
Review the tools, account limits and options you actually need.
- 03
Bring your team along
Plan your setup, member records and staff access before getting started.
YOUR QUESTIONS, ANSWERED
Pilates studio software FAQs
Want to talk through your own setup?
Let’s have a conversationWhat is the best booking software for Pilates classes?
Look for per-class capacity, class packs, cancellation windows and member self-booking, because small classes depend on all four. StudioFly covers each of them. Members book their own spot or join the waitlist when a class is full, and private and duo sessions run from the same account.
What apps do Pilates instructors use?
Instructors mostly need their classes and their clients in one place. In StudioFly, each instructor gets their own login through the trainer portal, with access set by their role, while members book in the member portal.
Can I run reformer and mat classes together?
Yes. Create a class type for each format, assign instructors and set each class’s participant limit, so a small reformer group and a larger mat class don’t need the same capacity.
Can members book their own spot in a reformer class?
Yes. Members book their spot themselves in the member portal, and the class closes when it’s full. Set each reformer class’s limit to the number of machines you have. A spot is a place in the class rather than a particular machine.
Can members book and cancel their own classes?
Yes. Members book, cancel and reschedule classes in the member portal, within the cancellation window you set for each class.
How do members check in to a Pilates class?
Members scan your studio’s QR code at the entrance and confirm their check-in on their phone. The visit is recorded on their profile, and your team can mark attendance for anyone who can’t use their phone. QR check-in is included in every plan.
Can I offer private sessions as well as group classes?
Yes. Sell packages of private sessions, including duo packages where two clients train together, schedule each one with the instructor and track how many are left. Group classes and private sessions run from the same account.
Can I sell class packs and intro offers?
Yes. Sell class packs and unlimited passes, with credits deducted automatically on attendance. Add offers and discounts for newcomers, and use member referrals to reward the people who bring a friend.
What do I need to start a Pilates studio?
Beyond the space, the equipment and qualified instructors, you’ll need a way to take bookings, sell packs and memberships, and collect payments. StudioFly covers the booking and payments side, and you can try it free before you open.
How much does Pilates studio software cost?
StudioFly has three plans: Growth, Pro and Enterprise. Every plan includes class booking, self-serve spot booking, waitlists and the member app, so a reformer studio has what it needs from the first plan. See the pricing page for current prices, and start with a free trial to set up your real reformer and mat timetable first.
How can I open my own Pilates studio?
Decide your format (reformer, mat or both), find a space that fits your equipment, bring in certified instructors and plan a launch timetable with an intro offer. Our journal guide to starting a Pilates studio in India covers costs, equipment and pricing. When you open, StudioFly runs your timetable, packs, bookings and payments from day one.
Is there a Pilates booking app for members?
Yes. Members get the StudioFly member app: they see your timetable, book their spot in a reformer or mat class, join the waitlist when a class is full, cancel or reschedule within your window, and buy class packs where online payments are on. Booking confirmations and reminders go out on WhatsApp.
YOUR NEXT CHAPTER STARTS HEREMore room to teach.
More room to teach.
More space to grow.
Let’s walk through your schedule, your team and the way your members book. Find a setup that feels right for your Pilates studio.
Let’s talk about your studioA personal walkthrough with the MyGymDesk team.