Fee and renewal reminders
Remind members before a membership expires or a payment falls due, using the dates already on their record. Reminders go out on schedule, so the start of the month isn’t spent chasing payments one message at a time.
WhatsApp fee and renewal reminders for studios
The right reminder.
Without the sticky note.
Without the sticky note.
Keep everyday member communication moving with configured WhatsApp reminders and notifications. From a payment receipt to a membership renewal, let routine messages support the personal work you do.
From the team behind MyGymDeskAutomated message examplesILLUSTRATIVE
The Everyday StudioStudio conversation
A gentle heads-up.
SAMPLE CONVERSATION
Illustrative message content
Studio reminder
Hi Anika, your membership is coming up for renewal. Your studio team can help with the next step.
09:41Recipient
Eligible member with a valid WhatsApp number
A preview, not a live conversation.
Example copy only. No message is sent from this preview.
A FRESH BRAND. A PROVEN TEAM. MYGYMDESK CREDENTIALS
OFFICIALMeta Certified Tech Partner
CERTIFIEDRazorpay Tech Partner
OFFICIALMeta Certified Tech PartnerCERTIFIEDRazorpay Tech PartnerTRUSTED DAILY500+ Studios
YOUR STUDIO. YOUR IDENTITY.White-label member app
THE SHORT ANSWER
How do WhatsApp reminders work in StudioFly?
StudioFly sends the routine WhatsApp messages a studio repeats every week, once they’re set up. Fee and renewal reminders go out before a membership expires or a payment falls due, using the dates already on each member’s record. When a payment is recorded, the member can get a WhatsApp receipt. Class reminders can include the joining details for an online class when Zoom is connected, and approved templates mark a new member’s first week or a birthday. Messages go through StudioFly’s shared sender, WhatsApp Business on your own number, or your own Interakt or AiSensy account, and each route has its own setup, template approval and provider charges. WhatsApp only allows business-initiated messages that use approved templates, and each member’s communication preferences apply. The WhatsApp integration is on every plan, WhatsApp Business on your own number is included in Enterprise, and messages aren’t unlimited or free by default.
HOW IT COMES TOGETHER
Less to juggle. A natural flow.
- 01
Choose the moments
Select the supported notifications that make sense for your members.
- 02
Check the setup
Review sender configuration, approved templates and member contact details.
- 03
Let the workflow help
Configured events trigger the relevant messages as your studio operates.
THE DETAILS THAT MAKE A DIFFERENCE
Considered tools. Everyday possibilities.
A closer look at WhatsApp automation, built around the way your studio works.
01
Membership reminders
Configure renewal and expiry notifications around membership dates.
02
Payment updates
Connect payment receipts and related notifications to recorded transactions.
03
Welcomes and birthdays
Add a considerate touch to supported member milestones.
04
Class communication
Use supported class reminders, including online-session joining details when configured.
HOW STUDIOS USE WHATSAPP REMINDERS
The messages your studio sends every week.
Most studio messages are the same few reminders, sent again and again. These are the ones StudioFly can send for you once they’re set up.
Payment receipts
When a payment is recorded, the member can get a WhatsApp receipt. That settles the “did my payment go through?” question before anyone has to ask it.
Class and online-session reminders
Send supported class reminders, including the joining details for an online class when Zoom is connected, so members know where to be and how to join.
Welcomes and birthdays
Mark a new member’s first week or a birthday with an approved template, so the small moments that build loyalty don’t depend on someone remembering.
How the messages are sent
Use StudioFly’s shared sender, WhatsApp Business on your own number, or your own Interakt or AiSensy account. Each route has its own setup, template approval and provider charges.
Approved templates only
WhatsApp only allows business-initiated messages that use approved templates. Automated reminders use approved templates, and each member’s communication preferences apply.
MORE SPACE FOR WHAT MATTERS
Made for your everydayThoughtful follow-through, built into the day.
Keep essential updates connected to the events and records already in your studio workspace.
A good fit starts with the details.
Transactional notifications and own-number marketing are different capabilities. Sender setup, template approval and applicable provider charges affect availability and delivery.
- Every StudioFly plan
- WhatsApp integration for automated reminders, receipts and notifications (Growth, Pro and Enterprise).
- Enterprise
- WhatsApp Business on your own number is included.
- Message charges
- Depend on the sender route and the provider’s pricing. Messages aren’t unlimited or free by default.
YOUR QUESTIONS, ANSWERED
Your questions, answered.
Want to talk through your own setup?
Let’s have a conversationIs this the same as WhatsApp marketing?
No. Automation covers supported transactional reminders and notifications. Own-number campaigns and a shared inbox are part of the separate marketing setup.
Can we send any message automatically?
No. Only supported events are covered: fee and renewal reminders, payment receipts, class and online-session reminders, and welcomes and birthdays. Each uses an approved template, because WhatsApp only allows business-initiated messages with approved templates, and member communication preferences and provider policies apply.
Are WhatsApp messages unlimited and free?
No, don’t assume that. Charges and allowances depend on the sender route, your software plan and the provider’s pricing. StudioFly’s shared sender, WhatsApp Business on your own number and your own Interakt or AiSensy account each have their own setup, template approval and provider charges.
Do members have to agree to WhatsApp messages?
Yes. Members should have agreed to hear from your studio on WhatsApp, and WhatsApp’s own business-messaging rules apply. Use member communication preferences to respect that choice.
Can I send reminders from my own WhatsApp number?
Yes, where your plan includes it. WhatsApp Business on your own number is included in Enterprise, and you can also connect your own Interakt or AiSensy account instead of the shared sender.
YOUR NEXT CHAPTER STARTS HEREA little less admin.
A little less admin.
A lot more studio.
See how WhatsApp automation fits your studio, your team and the way you work. We’ll walk through your setup together.
Let’s find your fitA personal walkthrough with the MyGymDesk team.