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EXPLAINER

Check-in systems for studios in India: QR, biometric and kiosk compared

Last verified: 25 September 2026

Disclosure. We make StudioFly. We've included it, and we've tried to be fair to everyone else.

Every studio needs to know who came to class. Some mark it on the class list, some put a tablet by the door, and some fit a fingerprint or face device that can also open a door or turnstile. What you choose decides what you buy, what members carry, and what personal data you hold.

This explainer sets out what sixteen studio, gym and academy products say about check-in on their own pages, what four attendance devices sold in India publish, and what India’s data protection law says about consent. It isn’t a ranking, and every fact is sourced and dated.

Product names on this page are trademarks of their owners. StudioFly is not affiliated with or endorsed by any of them.

THE OPTIONS

Four ways to check members in.

Among the products we checked, a QR code from a member app is listed by YDL, Easy Gym Software, Okfit, Kenko, YoActiv, Zenoti and PushPress. Self check-in on a tablet or kiosk is listed by Mindbody, Momence, Mariana Tek, WellnessLiving and Arketa, often with a barcode scanner.1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20

Fingerprint and face devices appear with the Indian gym software we checked: YDL, Easy Gym Software and Okfit name the makers they work with, and AcadifyOS sells a face-recognition kiosk as an add-on. The international platforms connect door access instead, through partners such as Kisi, Gantner, Brivo and Passport.3,9,21,22,23,24,25,26,27

Academy tools such as Centrl Studio and YourFee keep it simplest: instructors mark attendance for each class on their own phones, with no hardware.28,29

StudioFly marks attendance on every class booking, checks members in with your studio’s QR code, and connects compatible eSSL and ZKTeco fingerprint and face devices. The hardware isn’t included.

Check-in on each vendor’s own pages (checked 25 September 2026)
ProductCheck-in methodsDevices
YDLGym software · IndiaMembers scan their QR code from the YDL member app at the front desk, or use a biometric device; the self-service QR page also lets clients check in by mobile number or member ID.1,2The biometric page recommends YDL-branded TM-20, AI06 and AI20 devices, the Vital TF43, eSSL X990, K30 and AI Face Mars, the ZKTeco F22 and the Biomax Indigo Face 8, and blocks expired or unpaid members.21
Easy Gym SoftwareGym software · IndiaFingerprint, face recognition, RFID and QR code check-ins; members can also check in by scanning a QR code on their phones.3,4Turnstiles, flap barriers and biometric devices; the page names ZKTeco and eSSL as compatible device makers.3
OkfitGym software · IndiaMembers scan a QR code from the Okfit app; biometric devices and manual marking are also supported, and a tablet page lets members check in or out with their phone number.5,6The help centre has set-up guides for Matrix and eSSL biometric devices; the home page lists RFID, fingerprint and facial-recognition check-ins and notes “Matrix biometric access on Professional & Business” (its international plans).22,23
YoActivStudio software · IndiaMembers check themselves in by scanning a QR code or selecting their name, including at a self-service kiosk.10,11The pricing page lists access control through “integration with access control systems”; no device makers are named on it.30
Centrl StudioStudio software · IndiaInstructors mark attendance for each class from their own logins.28Not listed on the pages we checked.28,31,32
AcadifyOSAcademy software · IndiaStaff mark attendance on mobile on every plan; a face-recognition kiosk is an add-on, and staff can mark attendance by hand if a face isn’t recognised.24A face-recognition kiosk that queues attendance offline and syncs when the connection returns; the kiosk hardware isn’t named.24
YourFeeAcademy software · IndiaTeachers mark attendance batch by batch from any device, online or offline, and parents see the history in their portal.29It works on any smartphone, tablet or laptop; the attendance page says no dedicated hardware is required.29
ZenotiSalon, spa and fitness · India officeSelf check-in by kiosk, mobile app or QR code, plus barcode and membership-scan options at the front desk.12A Gantner integration: members use wristbands with Gantner devices to unlock doors, including access outside staffed hours or 24/7.25
KenkoStudio platformQR check-ins, a check-in kiosk and access control; with auto check-in, members with a class booking are checked in when they unlock the door.7,8,9Door access through a Kisi integration (February 2026): members unlock doors from the Kenko app, with access set by door, location and time window. Kisi’s geofencing must be on for auto check-in.9
MindbodyStudio platformThe Mindbody Check-In app on a front-desk tablet, the Mindbody app on clients’ phones, or a self check-in screen where clients scan a barcode or enter their client ID.15A tablet runs the check-in app. Door access systems, including turnstiles and lock hardware, connect as third-party tools; a 2022 press release announced Brivo cloud access control.33,34,35
ABC GlofoxStudio platformBarcode check-in from the member app, self check-in kiosks, and door access tied to live membership and payment status.26,36Access control hardware from Kisi, Gantner and Passport Technologies.26
MomenceStudio platformA customisable self check-in kiosk, and arrivals tracked with any key, barcode or fob system, staffed or unstaffed.16The help centre has door-access articles for Passport (access by customer tag) and Kisi integrations.37
Mariana TekStudio platformKiosk check-in is in every package, and the app can run in kiosk mode for self check-in.17,18The integrations article lists access control among its marketplace partner categories; it names no device makers.38
WellnessLivingStudio platformA Self Check-In Kiosk (web-based or the Check-In App) and an Attendance Kiosk; a barcode scanner can be attached to the self check-in kiosk.19Door access with two partners, Brivo and Passport, for an extra $29 a month; the help centre mentions combining barcode scanners, tablets and door access systems.27
ArketaStudio platformStaff check clients in from the class check-in screen or the Business App, scan client barcodes with a USB scanner, or offer a self check-in screen on a tablet.20A USB barcode scanner that supports keyboard wedge mode; the integrations page lists Kisi for door access.39,40
PushPressGym platformQR code check-ins, a kiosk mode for member self check-in, and check-in from the member app against a class reservation.13,14Door access through a HybridAF integration.13
StudioFlyStudio software · the maker of this pageAttendance on every class booking, and check-in with your studio’s QR code. Every plan.Compatible eSSL and ZKTeco fingerprint and face devices, after confirming the exact model and firmware. Hardware isn’t included.
DEVICES

Fingerprint and face devices sold in India.

Attendance terminals publish their capacity and connections, but the makers’ pages we checked show no prices; Matrix quotes on request. YDL lists the eSSL X990, eSSL AiFace-Mars and ZKTeco F22 among the devices it recommends, and Okfit has set-up guides for Matrix and eSSL devices.21,22,23,41,42,43,44

StudioFly connects compatible eSSL and ZKTeco devices. Confirm your exact model, firmware and network set-up with our team before you buy hardware.

What each maker publishes (checked 25 September 2026)
ProductMethodsPublished details
eSSL X990Fingerprint terminalFingerprint and proximity card, with Mifare or HID Prox card readers optional.4110,000 fingerprints, 10,000 cards and 100,000 transactions; TCP/IP and USB, with Wi-Fi or GPRS optional. Gyms and clubs are among the listed uses. No price is shown.41
eSSL AiFace-MarsFace terminalVisible-light face recognition, card or password, with 125 kHz EM or 13.56 MHz MF card modules.423,000 faces, 3,000 cards and 150,000 transactions on a 5-inch touch screen; TCP/IP, Wiegand and RS485, with Wi-Fi and USB optional. No price is shown.42
ZKTeco F22Fingerprint terminalFingerprint, with optional ID or IC cards.433,000 fingerprints and 1,00,000 transactions; RS232/485, TCP/IP, USB-host and Wi-Fi; works with ZKBio Access software. The zkteco.in product page shows no price.43
Matrix COSEC ARGO FACEFace door controllerFace, mobile phone over BLE, QR code, RFID card and PIN.44Up to 100,000 users, 2,00,000 face templates and 1,000,000 event logs; Wi-Fi, PoE+, Ethernet and 3G/4G/5G/LTE via USB; IP66. Priced on request (“Request a Quote”).44
PRIVACY

Fingerprints and faces are personal data.

Section 2(t): “personal data” means any data about an individual who is identifiable by or in relation to such data.45

Section 4(1): personal data may be processed only under the Act and for a lawful purpose for which the Data Principal has given her consent, or for certain legitimate uses.45

Section 5(1): every request for consent must come with, or after, a notice stating the personal data and purpose, how to exercise rights under sections 6(4) and 13, and how to complain to the Board.45

Section 6(1): consent “shall be free, specific, informed, unconditional and unambiguous with a clear affirmative action”, for the specified purpose, and limited to the personal data necessary for it.45

Section 6(4): where consent is the basis, the Data Principal may withdraw it at any time, “with the ease of doing so being comparable to the ease with which such consent was given”.45

Section 9(1): before processing a child’s personal data, the Data Fiduciary must obtain verifiable consent of the parent (or lawful guardian), in the manner prescribed.45

The duties quoted above aren’t in force yet. Notification G.S.R. 843(E) of 13 November 2025 brings sections 3 to 10, including notice, consent and children’s data, into force eighteen months after its publication, and rule 3 on notices starts on the same timetable.46,47

DECIDING

Which one do you need?

QR or a kiosk may be enough if

  • Members already use your app or member portal.
  • You’d rather not buy, fit and maintain hardware.
  • You’d rather not hold fingerprint or face data.

StudioFly QR attendance We make StudioFly. Compare it with the products above.

Consider a biometric device if

  • Members arrive without their phones, or share codes.
  • A door or turnstile should open only for members with a valid plan.
  • You can give members a clear notice, take their consent, and let them withdraw it as easily.
  • You confirm the exact model and firmware with your software provider before you buy.
A LITTLE MORE CLARITY

Your questions, answered.

Want to talk through your own setup?

Let’s have a conversation
What’s the simplest check-in for a small studio?

A QR code or a class list needs no special hardware. Centrl Studio and YourFee have instructors mark attendance on their own phones, and YDL, Okfit, Kenko, YoActiv, Zenoti and PushPress list QR check-in. StudioFly marks attendance on every class booking and checks members in with your studio’s QR code.

Which studio and gym software works with eSSL or ZKTeco devices?

YDL lists eSSL and ZKTeco models among the devices it recommends, Easy Gym Software names ZKTeco and eSSL, Okfit has set-up guides for Matrix and eSSL devices, and StudioFly connects compatible eSSL and ZKTeco devices. Check the exact model and firmware with the software vendor before you buy.

Is fingerprint or face data personal data under the DPDP Act?

The Act defines personal data as any data about an individual who is identifiable by or in relation to it. Where consent is the basis for processing, it must be free, specific, informed, unconditional and unambiguous, and the person can withdraw it as easily as they gave it. The notice and consent sections come into force eighteen months after the notification of 13 November 2025.

Do children need a parent’s consent?

Section 9(1) of the DPDP Act requires verifiable consent of a parent or lawful guardian before a data fiduciary processes a child’s personal data, in the manner the rules prescribe. It is among the sections that come into force eighteen months after 13 November 2025.

Do biometric devices come with the software?

The makers sell the hardware: the eSSL and ZKTeco pages we checked show no prices, and Matrix quotes on request. StudioFly’s biometric integration covers the software, and the hardware isn’t included.

Is this legal advice?

No. It quotes the Digital Personal Data Protection Act, 2023 and its rules as MeitY publishes them. Take advice on how they apply to your studio.

KEEP READING

Sources

Every source below was checked on 25 September 2026. Vendors change their pages, so check anything that matters to you with the vendor before you buy.

  1. YDL, home page: yourdigitallift.com/
  2. YDL, QR code: yourdigitallift.com/qr-code/
  3. Easy Gym Software, gym management software: easygymsoftware.com/gym-management-software
  4. Easy Gym Software, MMA studio: easygymsoftware.com/mma-studio
  5. Okfit, gym software FAQ: okfit.in/gym-software-faq
  6. Okfit, software for yoga and Pilates studios: okfit.in/software-for-yoga-and-pilates-studios
  7. Kenko, pricing 2: gokenko.com/pricing-2
  8. Kenko, group class scheduling: gokenko.com/product/operations/group-class-scheduling
  9. Kenko, product updates: gokenko.com/resources/product-updates
  10. YoActiv, group class management software: yoactiv.com/group-class-management-software
  11. YoActiv, fitness studio management software: yoactiv.com/fitness-studio-management-software
  12. Zenoti, fitness software: zenoti.com/fitness-software
  13. PushPress, pricing: pushpress.com/pricing
  14. PushPress help: Member app check-in: help.pushpress.com/en/articles/4502509-member-app-check-in
  15. Mindbody, scheduling: mindbodyonline.com/business/scheduling
  16. Momence, features: momence.com/features/
  17. Mariana Tek, pricing: marianatek.com/pricing/
  18. Mariana Tek, business management: marianatek.com/features/business-management/
  19. WellnessLiving help: search for “check-in%20kiosk”: help.wellnessliving.com/en/?q=check-in%20kiosk
  20. Arketa help: Check-in client: help.arketa.com/schedule/checkin/check-in-client
  21. YDL, biometric: yourdigitallift.com/biometric/
  22. Okfit help centre: help.okfit.in/
  23. Okfit, home page: okfit.in/
  24. AcadifyOS, attendance management: acadifyos.com/features/attendance-management/
  25. Zenoti help: Configure gantner: help.zenoti.com/en/configuration/integrations-configurations/configure-gantner.html
  26. ABC Glofox, features: glofox.com/features/
  27. WellnessLiving help: search for “door%20access”: help.wellnessliving.com/en/?q=door%20access
  28. Centrl Studio, home page: centrlstudio.com/
  29. YourFee, attendance: yourfee.in/features/attendance
  30. YoActiv, pricing: yoactiv.com/pricing
  31. Centrl Studio, features: centrlstudio.com/features
  32. Centrl Studio, pricing: centrlstudio.com/pricing
  33. Mindbody, class check-in app: mindbodyonline.com/business/class-check-in-app
  34. Mindbody, business: mindbodyonline.com/business
  35. Mindbody, Mindbody partners with brivo to bring better security to the wellness industry with brivos: mindbodyonline.com/company/press/mindbody-partners-with-brivo-to-bring-better-security-to-the-wellness-industry-with-brivos
  36. ABC Glofox, custom branded app: glofox.com/features/custom-branded-app/
  37. Momence help: search for “door%20access”: help.momence.com/en/?q=door%20access
  38. Mariana Tek help: Which platforms integrate with Mariana Tek: support.marianatek.com/en/articles/3878837-which-platforms-integrate-with-mariana-tek
  39. Arketa help: Barcode scanner: help.arketa.com/schedule/checkin/barcode-scanner
  40. Arketa, integrations partners: arketa.com/integrations-partners
  41. eSSL, X990 fingerprint terminal: esslsecurity.com/fingerprint/x990
  42. eSSL, AiFace-Mars face terminal: esslsecurity.com/face/aiface-mars
  43. ZKTeco India, F22 fingerprint access control: zkteco.in/fingerprint-access-control/f22
  44. Matrix, COSEC ARGO FACE door controller: matrixcomsec.com/product/cosec-argo-face-door-controllers/
  45. MeitY, Digital Personal Data Protection Act, 2023 (PDF): meity.gov.in/static/uploads/2024/06/2bf1f0e9f04e6fb4f8fef35e82c42aa5.pdf
  46. MeitY, notification G.S.R. 843(E), 13 November 2025 (PDF): meity.gov.in/static/uploads/2025/11/c56ceae6c383460ca69577428d36828b.pdf
  47. MeitY, Digital Personal Data Protection Rules, 2025 (PDF): meity.gov.in/static/uploads/2025/11/53450e6e5dc0bfa85ebd78686cadad39.pdf
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